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5 Scanner and Software Bundles for Managing Receipts and Expense Reports

Keep Receipts Organized for Expense Reporting, Taxes or Insurance


Have a ton of receipts to organize to get expenses reimbursed, document tax-related expenses or back up insurance claims? Need a faster way to complete expense reports? Here are some great options for organizing receipts using a scanner with desktop software.

Neat Receipts

Organize receipts, and personal finance documents with NeatReceipts Scanalizer Pro.
NEAT Receipts Pro Scanner and Software Copyright 2008 NeatReceipts

NEAT Receipts Scanalizer consists of a compact, lightweight scanner, software to organize receipts and other digital images, a USB cable and accessories for travel and desktop storage.

The NEAT Receipts software organizes receipts, tax-related documentation, business cards and documents separately. Receipts can be printed, emailed or exported to a variety of formats including PDF, OFX and QIF.

NEAT Receipts retails for $149.99 ($179.95 for Mac)


OfficeDrop is online software for managing receipts and other documents.
OfficeDrop Online Receipt and Document Storage Screen shot by Shelley Elmblad

OfficeDrop will saved 25 types of files in an online document repository. Receipts and documents can be scanned, uploaded to or downloaded from OfficeDrop.com and organized with free Windows and Mac desktop software. Alternatively, receipts can be mailed in for scanning or emailed as an attachement to your OfficeDrop account.

Receipts and other documents stored on OfficeDrop are searchable, and OfficeDrop will send scanned receipts and data to QuickBooks, Freshbooks, Evernote or Google Docs. OfficeDrop works software works with numerous scanners from Visioneer, HP, Canon, Epson, Fujitsu and others.

OfficeDrop cloud storage plans start at $9.95 per month, with plans for multiple users and more storage for $44.95 and $99.95 per month. 60-Day Free Trial.


Shoeboxed organizes and stores receipts you scan yourself on a free website.
Manage Receipts with Shoeboxed Copyright Shoeboxed Inc., All Rights Reserved

Scan your receipts and send them electronically to Shoeboxed to organize and store them online. You can also email receipts to a Shoeboxed account, or if you have a boat load of receipts, just mail them in and Shoeboxed does the scanning and data entry for you.

Shoeboxed also has an iPhone app, accepts images from digital camera, and exports data to Quicken, Excel,CSV or PDF. Spending analysis charts and graphs are available at Shoeboxed.com, too.

Three different Shoeboxed plans start at $10 per month, and there's a free trial.

Visioneer RoadWarrior

The Visioneer RoadWarrior mobile scanner with software is easy to use.
Visioneer One Touch Technology Screen Shot-Shelley Elmblad - Visioneer RoadWarrior Online Tour

The Visioneer RoadWarrior is receipt organizing software packaged with a small USB-powered mobile scannerthat scans a page in seconds. RoadWarrior uses Kofax Virtual ReScan (VRS) technology to enhance scanning, and the software organizes scanned receipts and documents. Receipt images can be saved in searchable PDF format or as Word, Excel, and Word Perfect documents. Business cards can be scanned as well.

Visioneer RoadWarrior retails for $199.99

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Rack2-Filer is software to scan and digitally organize receipts and documents.
Flipping Pages in Rack2-Filer Binder All Rights Reserved, Copyright FUJITSU 2000 - 2008

Rack2-Filer was recommended in the Financial Software discussion forum. Rack2-Filer scans receipts and other documents for digital storage, and scans to formats like Microsoft Word or PDF. Rack2-Filer works with ScanSnap or TWAIN compliant scanners.


  • Organize scanned receipts and documents in Rack2-Filer in virtual filing cabinets and e-binders, which can be browsed by flipping pages.
  • In e-binders, highlight information, add divider sheets, hyperlinks or sticky notes.
  • Rack2-Filer search checks every document, including sticky notes and binder titles, by word, phrase or number.

Rack2-Filer is only available for Windows and has a free trial. Rack2-Filer retails for $249, but try Compare Prices below for better deals.

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